Administrative Assistant

The Robinson/Diamond Resource Group•Dallas, TX

25d

About The Position

The Administration Services Associate helps keep the office running efficiently by supporting office operations and communicating with employees through daily interactions, including coordination of incoming and outgoing deliveries. The role handles packages and mail, prepares and distributes new-hire welcome packages, maintains office supplies, submits facilities work orders, supports employee events and community outreach projects, monitors office equipment, and coordinates with outside service providers. It also provides backup support to other team members and performs other duties as assigned. The position is located in the North Dallas/Addison area. A high school diploma or GED is preferred, and prior experience in a similar role is a plus.

Requirements

High school diploma or GED preferred.
Prior experience in a similar role is a plus.
Customer service skills.
Basic computer skills, including use of Microsoft Office and Outlook.
Good time management skills and attendance.
Ability to multitask and handle requests from different individuals and departments.
Strong communication skills.
Ability to self-manage communication channels with a high degree of motivation.

Nice To Haves

Prior experience in a similar role.

Responsibilities

Package, weigh, ship, and receive incoming and outgoing packages, mail, and deliveries.
Assemble, package, and distribute new-hire welcome packages in a timely manner, including technology equipment and other materials the company deems appropriate.
Maintain inventory and order or purchase office supplies.
Process work orders for facilities repairs and needs.
Assist in organizing and participating in employee events and community outreach projects.
Monitor office equipment functionality and schedule service as needed.
Liaise with third-party contractors providing services to the office.
Communicate effectively with employees and couriers.
Use light equipment such as dollies or push carts to move packages between office floors.
Provide backup support to other team members as needed.
Perform other duties as assigned.