Administrative Assistant - Trinity Primary Care Detroit

Trinity Health•Detroit, MI

2d•Onsite

About The Position

The Administrative Assistant II supports Trinity Health's Detroit Health Ministry (DHM), located at the Samaritan Center in Detroit. DHM is a continuing ministry of Trinity Health Michigan that serves the primary care needs of uninsured and underinsured adults in Michigan. It provides primary care, limited diagnostic testing and imaging, transportation, and pharmaceuticals, and works to reduce barriers to care. It also arranges specialty care through relationships with specialists and partnerships with other organizations. The position provides direct administrative support to the market Executive Director and Medical Director and facilitates coordination with the Trinity Health Detroit Board, including engagement with the President and their executive assistant. It also supports daily administrative office functions, such as ordering supplies, preparing meeting materials, organizing team-building events, and helping ensure smooth and efficient operations across the organization. The role is fully on-site, with standard work hours of 8:30 a.m. to 5:00 p.m., unless otherwise noted.

Requirements

High school diploma or an equivalent combination of education and experience.
Familiarity with secretarial support procedures, usually gained through three or more years of progressively responsible administrative office experience.

Nice To Haves

Additional formal clerical and computer training is preferred.

Responsibilities

Compose, type, and edit correspondence, reports, minutes, and other materials, ensuring accuracy, clarity, and confidentiality.
Organize office workflow and handle routine administrative matters independently.
Maintain record-keeping and filing systems, including sensitive personnel, payroll, and operational data.
Gather, analyze, and prepare reports and data summaries; maintain databases for reporting and quality purposes.
Coordinate meetings, calendars, and travel; prepare materials and record minutes.
Track budgets and expenditures, identify discrepancies, and support financial reporting.
Screen and manage correspondence, calls, and visitors, routing information appropriately.
Communicate with internal and external contacts, including leadership, to exchange information and coordinate activities.
Order supplies and support office operations, equipment, and organization.
Train and support clerical staff and, when applicable, coordinate and review their work.
Support the Detroit Health Ministry's Executive Director, Medical Director, and coordination with the Trinity Health Detroit Board.
Prepare meeting materials and organize team-building events.