Administrative Assistant, Foster Care

Sevita•Opelika, AL

About The Position

The Administrative Assistant supports the Foster Care Program’s Opelika and Montgomery programs by providing administrative assistance to managers, supervisors, and staff. Duties include coordinating schedules and calendars, arranging travel and conference calls, responding to information requests, planning meetings, preparing and editing correspondence and reports, handling phone calls and messages, processing administrative and departmental paperwork, maintaining office-supply inventory, and providing basic office-equipment maintenance.

Requirements

High school diploma or equivalent.
Two years of experience in administrative support.
Strong attention to detail and organizational skills.
Ability to multitask and meet deadlines.
Effective communication skills for managing relationships with vendors and employees.
Reliable and responsible attitude, with a compassionate approach.
Commitment to quality.

Responsibilities

Support managers, supervisors, and staff with daily administrative duties.
Coordinate schedules, maintain calendars, plan travel and conference calls, handle information requests, and plan meetings.
Prepare correspondence, letters, memos, and reports; edit materials for grammar and prepare presentation graphics.
Receive phone calls and take messages for supervisors and staff.
Prepare and process office paperwork, including employment requisitions, timesheets, expense vouchers, and invoices.
Review and process departmental paperwork, including purchase requisitions, statistical activity and performance reports, and work orders.
Maintain adequate inventory of office supplies and perform basic maintenance of office equipment.