Administrative Assistant, Foster Care

Sevita•Montgomery, AL

About The Position

The Administrative Assistant supports the Foster Care Program’s Opelika and Montgomery programs by providing day-to-day administrative assistance to multiple managers, supervisors, or staff. Duties include coordinating schedules and meetings, managing calendars and travel, responding to information requests, preparing correspondence and reports, processing administrative and departmental paperwork, and maintaining office supplies and equipment.

Requirements

High school diploma or equivalent.
Two years of experience in administrative support.
Strong attention to detail and organizational skills.
Ability to multitask and meet deadlines.
Effective communication skills for managing relationships with vendors and employees.
Reliable, responsible attitude and compassionate approach.
Commitment to quality.

Responsibilities

Support multiple managers, supervisors, or staff with daily administrative duties.
Manage daily schedules and calendars, plan travel and conference calls, handle information requests, and plan meetings.
Produce correspondence, letters, memos, and reports; edit materials for grammar and prepare presentation graphics.
Receive phone calls and take messages for supervisors and staff.
Prepare and process office paperwork, including employment requisitions, employee timesheets, expense vouchers, and invoices.
Review and process departmental paperwork, including purchase requisitions, statistical activity or performance reports, and work orders.
Maintain an adequate inventory of office supplies and perform basic maintenance of office equipment.