Administrative Assistant

MMS Group • Mount Carmel, PA

22d

About The Position

MMS Group is seeking a part-time Administrative Assistant to support the Property Manager with the overall management of a 100-unit residential property in Mount Carmel, Pennsylvania. The role involves providing professional customer service to tenants, residents, applicants, and vendors; handling correspondence and documentation; logging complaints and coordinating maintenance response; assisting with monthly financial reports; and maintaining files and paperwork. The assistant is expected to work independently, organize and prioritize tasks, and manage time effectively.

Requirements

• High school education or equivalent.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal direction in a challenging environment.
• Ability to maintain confidentiality at all times.
• Solution-based problem-solving skills.
• Ability to organize tasks, manage time, and prioritize projects.

Nice To Haves

• Administrative assistant experience in a residential setting.
• Bilingual skills.
• Experience with RealPage OneSite or similar property management software.

Responsibilities

• Answer phones and greet tenants professionally.
• Compose and type correspondence and documents.
• Maintain professional communication with residents, applicants, and vendors.
• Log owner and resident complaints and promptly dispatch maintenance personnel.
• Assist with preparation of monthly financial reports.
• Maintain files and paperwork.
• Work independently, organize tasks, manage time, and prioritize projects.
• Perform other duties outlined in the job description.

Benefits

• Company-matched 401(k) retirement savings plan.
• Company-paid certifications and licensing.
• Competitive salaries.
• Opportunities for growth and advancement through continuous training and education programs.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED