Administrative Assistant
About The Position
The Administrative Assistant – Recruiting provides administrative and operational support to the Recruiting and Human Resources team at Giti Tire Manufacturing. The position assists with recruiting activities, coordinates new-hire onboarding, prepares and presents information during employee orientation, maintains accurate employee and recruiting records, and generates reports. The role requires strong Microsoft Excel skills, organizational and communication abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment. It also requires professionalism, discretion, and confidentiality when handling sensitive employee, applicant, and company information. The position is based in Richburg, South Carolina. The work is primarily in an office environment, with occasional exposure to a manufacturing environment and movement throughout the facility. Attendance at recruiting events, career fairs, and other company-sponsored activities may be required as needed.
Requirements
- High school diploma or GED required.
- Strong proficiency in Microsoft Excel required, including formulas, pivot tables, sorting, filtering, and conditional formatting.
- Proficiency in Microsoft Word, Outlook, PowerPoint, and other Microsoft Office applications.
- Experience preparing reports, maintaining databases, and accurately managing large amounts of information.
- Strong verbal and written communication skills, including the ability to present information professionally to groups of employees.
- Excellent organizational skills, attention to detail, and accuracy.
- Ability to handle confidential and sensitive employee and company information with discretion and professionalism.
- Ability to work independently, manage competing priorities, and meet deadlines.
- Strong interpersonal skills and ability to communicate effectively with employees, applicants, and all levels of management.
- Ability to adapt to changing priorities in a fast-paced manufacturing environment.
- Ability to sit, stand, and walk for extended periods as required.
- Ability to stand and present information to groups during new-hire orientation.
- Ability to move throughout the facility to coordinate onboarding activities and communicate with departments.
- Ability to lift and carry office, recruiting, and orientation materials weighing up to 25 pounds.
- Ability to attend recruiting events, career fairs, and other company-sponsored activities as needed.
Nice To Haves
- Associate degree in Business Administration, Human Resources, or a related field.
- Previous administrative, recruiting, human resources, or onboarding experience.
- Previous experience with applicant tracking systems (ATS), human resources information systems (HRIS), or onboarding platforms.
- Bilingual English/Spanish communication skills.
Responsibilities
- Provide daily administrative support to the Recruiting team, including preparing documents, maintaining records, scheduling appointments, and coordinating recruiting activities.
- Assist with new-hire onboarding and ensure required paperwork, documentation, and pre-employment requirements are completed accurately and on time.
- Prepare, organize, and present information during new-hire orientation, including company policies, procedures, onboarding requirements, and assigned topics.
- Answer questions and communicate professionally while presenting information to groups of new employees.
- Coordinate orientation schedules, prepare materials, track attendance, and communicate with departments to support a smooth onboarding experience.
- Maintain accurate and organized applicant, recruiting, and new-hire records in accordance with company policies and applicable requirements.
- Use Microsoft Excel to create, maintain, update, and analyze spreadsheets, recruiting trackers, employee reports, and departmental data.
- Use Excel formulas, pivot tables, sorting, filtering, and conditional formatting to organize, analyze, and report information.
- Prepare routine and requested reports on recruiting activities, hiring progress, onboarding status, orientation attendance, and other departmental metrics.
- Assist with tracking recruiting KPIs, including hiring activity, time-to-fill, candidate status, and new-hire retention.
- Schedule interviews, coordinate candidate communications, and provide updates to hiring managers and recruiting personnel.
- Communicate with applicants, new hires, employees, hiring managers, and external organizations about recruiting and onboarding activities.
- Assist with career fairs, recruiting events, and community outreach, including preparing materials, tracking candidate leads, and coordinating logistics.
- Support new hires with completing employment forms and accessing onboarding systems.
- Maintain strict confidentiality of applicant information, employee records, compensation information, background screening results, and other sensitive company data.
- Ensure recruiting and onboarding documents are completed accurately, maintained properly, and stored securely.
- Identify opportunities to improve administrative processes, recruiting workflows, onboarding procedures, and reporting accuracy.
- Perform general administrative duties, including filing, scanning, data entry, preparing correspondence, and maintaining electronic records.
- Prioritize multiple assignments, demonstrate flexibility, and meet established deadlines.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
