Administrative Assistant - Sales

Tom James Company • Washington, DC

12d • Onsite

About The Position

At Tom James Company, an Assistant supports sales team members, store leaders, and key organizational leaders in fulfilling the company’s mission to be a global leader in the fashion industry. The Assistant is a valued member of the sales support team. This is a part-time position in the Washington, DC office, working 25 hours per week at $23.50 per hour. Regular onsite attendance is required.

Requirements

• Confident and able to work independently.
• Strong verbal, written, and listening communication skills.
• Excellent organizational skills.
• Outstanding time-management skills.
• Professional customer-service skills.
• Social media savvy, especially on LinkedIn and Instagram.
• Proficient with multiple forms of technology, including Microsoft Office and Google Docs, Sheets, and Forms.
• Basic accounting skills, such as balancing accounts.
• Flexible and able to multitask.
• Motivated to tackle challenges.
• Enjoys working in a fast-paced team environment.
• Able to bend and lift 30 pounds.
• Valid driver's license required.

Nice To Haves

• Two years of office-related experience preferred.
• Experience in a sales-oriented environment is a plus.

Responsibilities

• Prepare for daily client visits.
• Prepare clothing for delivery.
• Locate client information, including accounts receivable balances and sales sheets.
• Update sales materials regarding fabrics and options.
• Coordinate and maintain client orders and files.
• Communicate with clients to set up appointments, provide order status, schedule deliveries, and send reminders.
• Communicate regularly with the sales professional and other store team members.
• Meet with the sales professional to set goals.
• Manage the daily calendar.
• Organize inventory.
• Pursue efficiencies in processes and communication.
• Pick up and deliver client items as needed.
• Prospect for new clients using internet and social media applications.
• Support digital marketing through social media platforms.
• Enter referrals into the proprietary system.
• Send introductory and promotional messages.
• Create call lists and hot lists.
• Provide exceptional customer service when contacting factories, the corporate office, clients, and outside vendors.
• Maintain a professional image when interfacing with corporate clients.

Benefits

• Generous PTO plan
• Paid holidays
• 401(k) plan

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed