Administrative Assistant

Jobs for Humanity • Austin, TX

4d • Remote

About The Position

We're looking for an organized and proactive Administrative Assistant to support day-to-day operations and help keep teams running smoothly. This is an opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.

The Administrative Assistant provides administrative and organizational support across multiple departments, helping coordinate meetings, manage schedules, organize documents, and support internal events and projects. This is a remote position open to candidates residing in the United States.

Requirements

• 1–3 years of experience in an administrative, office support, coordinator, or customer service role.
• Strong organizational skills and excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Comfortable learning new systems and tools.
• Ability to handle confidential information appropriately.
• Familiarity with expense management systems.
• Knowledge of Google Workspace.

Responsibilities

• Coordinate meetings, appointments, and team calendars.
• Schedule internal and external calls and distribute meeting invitations.
• Prepare meeting agendas, notes, and follow-up action items when needed.
• Support travel arrangements, including bookings.
• Assist with planning team meetings, training sessions, and company events.
• Process expenses and assist with administrative reporting.
• Support onboarding and administrative activities for new employees.
• Assist with special projects and administrative tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed