Administrative Assistant

SMS group Inc • Pittsburgh, PA

23d • Onsite

About The Position

The Administrative Assistant provides varied secretarial and administrative support across the Supply Chain, including Purchasing, Quality, Service, and Logistics. The role supports supplier collaboration, supplier documentation and onboarding, delivery handling, invoice processing, and document scanning and system uploads. This position is required to work onsite in the Pittsburgh, Pennsylvania office Monday through Friday.

Requirements

• High school diploma or GED, or one to three months of related experience and/or training, or an equivalent combination of education and experience.
• Ability to read, analyze, and interpret scientific and technical journals, financial reports, and legal documents; respond to common inquiries or complaints; write speeches and articles following prescribed style and format; and effectively present information to management, public groups, and boards of directors.
• Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak effectively before groups of suppliers or employees.
• Ability to define problems, collect data, establish facts, and draw valid conclusions; interpret a wide variety of technical instructions in mathematical or diagram form; and deal with abstract and concrete variables.
• Computer skills with SAP, GSS, and Microsoft Word, Excel, and PowerPoint.
• Ability to work onsite in the Pittsburgh, Pennsylvania office Monday through Friday.

Responsibilities

• Support supplier collaboration activities.
• Track, receive, and distribute product deliveries from the mailroom.
• Maintain and update Supplier Non-Disclosure Agreements (NDAs).
• Support new supplier setup and onboarding documentation.
• Manage supplier liability insurance renewals.
• Support invoice verification, approvals, and retention processes.
• Attach invoices to the appropriate documents.
• Scan documents and upload them into systems.
• Perform other related duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED