Administrative Assistant

KW Property Management Careers • Miami, FL

2d • Onsite

About The Position

The Administrative Assistant serves as a key liaison between clients, KWPM services, and internal support staff. The role supports the administrative and operational functions of the company and property and requires a professional, customer-friendly manner, strong organization, attention to detail, time management, and interpersonal skills. The position is full-time, non-exempt, and hourly. Workdays and hours are determined by the property's business needs and may change accordingly.

The role is based indoors in an office setting. The employee may occasionally need to sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 20 pounds or less. Manual dexterity, auditory and visual skills, and the ability to follow written and oral instructions and procedures are required.

Requirements

• Prior experience in a related position, with a minimum of 1 year of experience.
• Working knowledge of computers and associated programs, including the MS Office Suite.
• Ability to multitask and set and manage priorities.
• Excellent communication and listening skills to interact with a diverse, multicultural population.
• Accurate keyboarding ability at 45–50 words per minute.
• Ability to function in a team-organized environment.

Nice To Haves

• Bilingual English/Spanish ability.

Responsibilities

• Assist with the daily operation of the management office and perform administrative duties according to company procedures and guidelines.
• Perform record keeping, filing, mail collection and distribution, word processing, data entry, office-supply maintenance, and other administrative tasks as needed.
• Maintain, update, type, and coordinate account information in the computer database.
• Research owner discrepancies regarding account payments.
• Coordinate and track important dates and meetings, including turnover, annual, and budget meetings.
• Answer telephone calls properly and handle messages courteously and accurately, responding in a timely manner.
• Respond to emails within 24 hours.
• Pick up all mail, including FedEx, UPS, and USPS, daily.
• Provide and maintain architectural approvals, maintenance requests, sale and lease information, and other property-specific forms.
• Reserve and coordinate conference-room events.
• Complete special projects as instructed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed