Administrative Assistant

Intertek•Ripon, WI

25d•Onsite

About The Position

Professional Service Industries, Inc. (Intertek-PSI) is seeking an Administrative Assistant to join its Building & Construction team in the Ripon, Wisconsin office. Intertek-PSI provides assurance, testing, inspection, and consulting solutions for civil and commercial construction, including construction materials testing, geotechnical engineering, environmental consulting, industrial hygiene, and specialty testing. The Administrative Assistant supports office operations and field teams by preparing documents and reports, handling general administrative tasks, assisting with billing and accounts receivable activities, coordinating with field operations and drilling crews, and preparing work orders. The role may also support research into potential clients and the maintenance of local operating procedures or work instructions.

Requirements

High school diploma or equivalent.
At least 2 years of experience in an administrative position.
Experience using Microsoft Word and Excel.
Excellent verbal and written communication skills.
Strong prioritization, organization, and time-management skills.
Attention to detail.
Ability to work independently in a fast-paced, multitasking environment with shifting priorities.
Ability to analyze and solve problems.
Ability to type quickly and accurately.
Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames.

Nice To Haves

Experience in accounts payable, accounts receivable, and/or billing.

Responsibilities

Create documents, spreadsheets, and other materials using Microsoft Office software.
Perform general office duties such as faxing, copying, mailing, and filing.
Assist with month-end billing, proposals, projects, accruals, accounts receivable, and collections.
May assist with developing, updating, and/or reviewing local operating procedures and work instructions.
Research and qualify potential clients using effective research methodologies.
Monitor and maintain information about research and potential leads, and communicate findings to Operations Management.
Coordinate with field operations and drilling crews.
Prepare work orders for field operations.
Monitor timesheets for hourly field employees.
Provide general office administration.
Type reports and correspondence, and perform data entry.
Generate reports.