Administrative Assistant

Geekplus America Inc•Suwanee, GA

27d•Onsite

About The Position

The Administrative Assistant keeps office operations running smoothly and supports employees, visitors, and vendors. The role works closely with HR, IT, and Finance and may support a potential office relocation, renovation, and build-out. It is suited to someone who is detail-oriented, dependable, collaborative, and committed to following tasks through.

Requirements

At least 1 year of office administration experience; prior experience as an Office Manager, Front Office Manager, or Administrative Assistant.
Proficiency in Microsoft Office.
Familiarity with office management procedures and basic accounting principles.
Strong communication and interpersonal skills.
Excellent organizational skills and the ability to prioritize and manage multiple tasks.
Careful, reliable, highly attentive to detail, and demonstrates ownership and follow-through.
Able to handle confidential personnel and company information with discretion.
Collaborative and service-minded, and comfortable working with people at all levels.

Nice To Haves

Experience supporting an office move, renovation, or build-out project.
Prior exposure to HR administration or onboarding processes.
Experience with HRIS.

Responsibilities

Organize and maintain day-to-day office operations and procedures, ensuring activities are efficient and comply with company policies.
Coordinate with IT on office equipment and respond to visitors’ needs and employees’ office-related requests, including stationery, hardware, and travel arrangements.
Track office supply inventory and place orders as needed.
Liaise with facility vendors, including cleaning, catering, and security providers; manage vendor and service-provider contracts, price negotiations, and the office lease.
Support planning and execution of a potential office move, including vendor coordination, timeline tracking, and logistics.
Assist with office renovation and build-out projects by coordinating with contractors, landlords, and internal stakeholders.
Coordinate furniture, equipment, and workspace setup with IT and other teams during office transitions.
Manage the office G&A budget, provide accurate and timely reporting, and ensure invoices are processed and paid on time.
Partner with HR to update and maintain office policies and assist with new-hire onboarding, including orientation, E-Verify, and equipment and workspace setup.
Enter and update employee information in HR systems while maintaining data accuracy and confidentiality.
Provide day-to-day HR coordination, including scheduling interviews, preparing onboarding and offboarding materials, and organizing employee events and meetings.
Support HR with document filing, record maintenance, and responses to routine employee inquiries.
Create and maintain accurate personnel, financial, and other records and databases.
Submit timely reports and prepare presentations or proposals as assigned.