Administrative Assistant
About The Position
This is an on-site, full-time position supporting a wide range of administrative and operational functions for Fire District 3. The Administrative Assistant provides administrative support, coordinates projects and schedules, manages confidential information, and helps ensure efficient day-to-day operations. The role collaborates across divisions and assists with special projects in a collaborative, service-oriented environment. The schedule is four 10-hour days, Monday through Thursday. The successful candidate will support the District’s mission by balancing recurring operational responsibilities with new challenges. Professionalism, attention to detail, effective prioritization, and the ability to manage multiple responsibilities are important. The role regularly interacts with employees, community members, and external partners, representing the District in a professional and welcoming manner. Candidates must successfully pass a background investigation before an official offer is extended.
Requirements
- High school diploma or G.E.D. equivalent and/or educational background related to the essential functions of the position.
- At least 3 years of experience with the principles, policies, and practices of a professional office environment.
- Experience with the computer programs and technology described in the position description.
- Experience as an administrative assistant or specialist.
- Valid Oregon driver’s license.
- Proficiency in Office 365.
- Strong organizational, communication, and customer service skills.
- Ability to prioritize competing demands and produce accurate, high-quality work.
- Ability to maintain confidentiality.
Nice To Haves
- Proactive approach to work.
- Attention to detail and professionalism.
- Ability to manage multiple responsibilities effectively.
Responsibilities
- Provide administrative support for the District’s operations.
- Coordinate projects and schedules.
- Manage confidential information and sensitive materials as needed.
- Help ensure efficient day-to-day operations and manage recurring administrative responsibilities.
- Collaborate across divisions and assist with special projects.
- Communicate with employees, community members, and external partners, providing professional and welcoming customer service.
- Manage documents, projects, communications, and workflow using Office 365.
- Represent the District professionally.
Benefits
- Training and development opportunities.
- Physical, mental, and social wellness support.
- Excellent benefits (specific benefits are not listed).
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
