Administrative Assistant

INTER-CON SECURITY SYSTEMS INC•Torrance, CA

16d•$25 - $28•Onsite

About The Position

The Administrative Assistant works with the Contract Manager to perform administrative functions and support security staff. The role handles employee personnel-action processes, uniform inventory, fleet maintenance and compliance, scheduling and dispatch escalations, and recruitment requisitions. It also identifies and resolves operational issues, supports Salesforce training across divisions, and takes on ad hoc and other administrative duties as needed.

Requirements

High school diploma or GED and one year of related experience, or an equivalent combination of education and experience.
Computer software skills, including Excel, Word, and PowerPoint.

Nice To Haves

Experience with electronic HR system software.

Responsibilities

Process transfers, new hires, and terminations through Personal Action Forms (PAFs), following team process documentation.
Identify and escalate issues to appropriate leaders and work with other functional units to resolve them.
Maintain uniform inventory, place orders as needed, and troubleshoot related issues.
Manage maintenance, inspections, and regulatory renewals for an 11-vehicle fleet to support operational readiness and compliance.
Take on ad hoc projects to resolve issues outside the team’s normal daily processes.
Oversee scheduling and dispatch escalations, resolving coverage issues and ensuring timely operational response.
Coordinate with Recruiting on timely opening and closing of requisitions in line with staffing and operational needs.
Use logic, common sense, and data to identify problems’ root causes and develop solutions.
Serve as a Salesforce super user and help train team members across multiple divisions.
Assist security staff with administrative processes as needed.
Perform other administrative duties as assigned.