Administrative Assistant

VTG•Chantilly, VA

7d•Onsite

About The Position

VTG is seeking an Administrative Assistant located in Chantilly, Virginia, to perform a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates. Work may range from transactional duties to complex tasks requiring substantial autonomy and latitude in planning, organizing, and decision-making. The role supports office operations, communications, schedules, travel and training arrangements, meetings and events, records, databases, correspondence, reporting, and action tracking. It may also include preparing briefing materials, analyzing metrics for senior management, coordinating office changes, and providing administrative backup to other offices. The estimated starting pay range is $90,000–$105,000 annually. VTG notes that the range is a general guideline and that offers may vary based on work experience, education, skill level, market considerations, and contractual requirements. This is described as a Military Friendly job opportunity.

Requirements

TS/SCI with Poly clearance.
High school diploma plus 7 years of experience.
Detail-oriented.
Ability to communicate effectively and concisely using styles and techniques appropriate to the audience.
Ability to contribute productively as a team member.
Strong interpersonal skills.
Ability to be discreet and maintain confidentiality.
Proficiency in Microsoft Office and standard computer applications.
Knowledge of proper English usage, spelling, grammar, punctuation, and sentence structure to ensure written materials are complete, succinct, and correctly formatted.
Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy, and operating principles.

Responsibilities

Maintain a manager’s or office’s appointment schedule; answer routine telephone calls, direct calls, and take messages.
Greet and escort visitors.
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications or documents; arrange delivery of outgoing mail and packages with the mailroom.
Prepare travel and training arrangements and process related accounting and vouchers for the program office.
Draft, proofread, edit, coordinate, author, and/or critically review correspondence; compose responses to complex customer queries.
Research and retrieve information from databases and other resources.
Maintain tracking records and filing systems, archive files, and maintain inventories, records, and receipts.
Maintain, update, and serve as focal point for databases or spreadsheets; administer databases and spreadsheets, including managing user accounts and access, creating reports, and performing updates.
Assist with planning, scheduling, organizing, and executing meetings, events, conferences, and off-sites; attend meetings, events, and forums and participate, potentially serving as recorder or presenting position-related information.
Prepare access rosters and request security clearance transfers.
Assist in ordering supplies and equipment and arranging office equipment repairs.
Provide administrative backup support for other offices.
Recommend processes to improve office efficiency and effectiveness.
Prepare routine status reports and track office-related metrics; analyze metrics and provide summaries to senior management.
Manage routine website content updates and coordinate more complex website changes with the webmaster.
Coordinate office renovations and relocation activities.
Support TIER actions by assigning actions to appropriate divisions or branches, following up, coordinating non-conflicted responses for senior management review, providing status reports, and participating in NRO-wide TIER meetings.
Draft documents such as instructions, spreadsheets, presentations, and reports; build briefing packages and present information.