Administrative Assistant

KEB AMERICA INC•Shakopee, MN

8d•$24 - $29

About The Position

The Administrative Assistant performs general administrative tasks and provides support to management and coworkers. The role handles incoming telephone calls, filing, daily document scanning into SAP, mail processing, sales chart updates, office supply orders, guest travel arrangements, and catering coordination. It also supports the annual customer price book update in coordination with the Sales Manager and follows all safety rules and procedures. The position reports directly to the VP of Finance.

Requirements

High school degree.
Two to three years of equivalent previous administrative experience.
Basic computer skills.
Advanced knowledge of MS Word and Excel.
Basic knowledge of SAP.
Collections or Accounts Receivable experience.
Ability to work well with minimal supervision.
Ability to prioritize effectively.
Ability to manage time effectively and meet necessary deadlines.
Proficient reading and writing in English.
Clear and effective written and verbal communication skills.
Ability to perform accurate work at a rapid and consistent pace.
Ability to work independently and with others or in a team.
Ability to follow work instructions accurately.
Attention to detail.
Ability to exhibit high personal morale.

Nice To Haves

Two-year administrative or business degree.

Responsibilities

Provide main support for all incoming telephone calls.
Handle general filing, including Accounts Receivable and Accounts Payable.
Scan production orders, delivery notes, and receiving documents into SAP daily.
Process, sort, and distribute incoming and outgoing mail daily.
Update and post the weekly sales chart.
Order office supplies.
Make travel and hotel arrangements for guests.
Set up and organize catering for meetings, client visits, and company-wide meals.
Coordinate the annual update of the customer price book with the Sales Manager.
Provide administrative support to management.
Assist and provide support to coworkers.
Follow all safety rules and procedures.
Perform other duties as required or assigned.