Administrative Assistant (57934)

APPLIED TECHNICAL SERVICES LLC•Lee's Summit, MO

44d•Onsite

About The Position

Applied Technical Services, LLC is seeking a full-time Administrative Assistant for its Calibration Department in Lee’s Summit, Missouri. The role supports calibration and inspection services through data entry, document processing, customer communication, invoicing, scheduling, and shipping and receiving. The position is onsite and has a first shift; no travel is required. Candidates must be U.S. Persons because the role involves access to information subject to U.S. export controls under ITAR. Employees must provide their own cell phone with a data plan for ATS email and multi-factor authentication.

Requirements

3 to 5 years of administrative experience.
Quality or shipping/receiving experience.
Proficiency in Microsoft Word and Excel.
Data entry knowledge and typing skills.
High attention to detail when handling paperwork and equipment.
Ability to continually self-evaluate the accuracy of one’s work.
Ability to focus on routine tasks in a busy, fast-paced environment.
Ability to follow written and verbal instructions.
Demonstrated mechanical aptitude to recognize different types of equipment.
Willingness to work occasional overtime.
High school diploma or equivalent.
Must provide a personal cell phone with a data plan for ATS email and multi-factor authentication.
Must qualify as a U.S. Person under the stated ITAR export-control requirements.

Nice To Haves

Bachelor’s degree.

Responsibilities

Enter data into computer databases from Lab Travelers and Field Service Reports.
Print and scan calibration certificates, shippers, and invoice reports.
Scan and/or mail customer invoices.
Receive vendor invoices and match them with purchase orders and packing slips.
Outsource equipment to vendors.
Enter, post, and process accounts payable and receivable data, including vendor invoices for payment.
Scan, rename, and store file folders in the appropriate software databases; file documents as needed.
Maintain computer software recall databases.
Prepare quotes, correspondence, and other documents.
Communicate with clients daily and coordinate projects for several large customers.
Schedule onsite work.
Review files and invoice customers according to their purchase order requirements.
Ship and receive equipment as needed.
Assist customers with equipment status information.
Assist with other administrative duties as needed.