Administrative Assistant

Brown & Streza LLP•Irvine, CA

13d•Hybrid

About The Position

Brown & Streza, a trusted Orange County law firm with over five decades of experience serving high-net-worth families, closely held businesses, and charitable organizations, is seeking an Administrative Assistant. This role supports the Business, and Tax, Trusts, and Estates departments as a floating assistant, providing coverage for absent employees. The position requires exceptional customer service, strong time management, and meticulous attention to detail. The ideal candidate will thrive in a fast-paced legal environment, manage competing priorities professionally, and contribute to efficient operations. This firm prioritizes professional development and invests in its people.

Requirements

Minimum one year of administrative experience in a law firm or office environment
Excellent administrative, verbal, and written communication skills
Strong attention to detail with a high degree of accuracy
Exceptional customer service skills and a professional demeanor
Excellent time management and organizational abilities, with the capacity to manage multiple priorities
Accurate typing skills and prior experience with Windows and Microsoft Office applications
Ability to operate standard office equipment, including computers, photocopiers/scanners, and fax machines

Nice To Haves

Two years of experience as an Executive Assistant, Administrative Assistant, or Legal Secretary in a law firm setting
Experience working with document management systems and CRM platforms
College degree

Responsibilities

Assist with coverage for administrative assistants, file clerks, and paralegals who are out of the office
Provide heavy calendaring support for attorneys, including scheduling and managing complex appointments
Coordinate with internal departments to confirm meetings and ensure scheduling accuracy
Complete billing entry and expense reports for attorneys
Communicate professionally with clients via phone and email
Create, update, and maintain database records with a high level of accuracy
Prepare routine correspondence and administrative documents
Help prepare documents for client meetings
Update project lists and spreadsheets
Prepare flow charts for clients to depict project details
Assist with document production, formatting, and organization

Benefits

Five medical plans — three with an employer-funded HSA
Dental and vision coverage
401(k) with significant employer matching
Employer-paid life and disability coverage
Employee Assistance Program (EAP)
Access to additional supplemental insurance plans
Newly remodeled office space with state-of-the-art technology
Newly remodeled on-site gym, complimentary for employee use
Courtyard, lounge, and café within the office complex
Convenient on-site services, including dry cleaning, auto detailing, and car wash
Complimentary snacks and refreshments
Catered lunch provided every Tuesday