ADMINISTRATIVE ASSISTANT

Citizen Advocates, Inc.•Malone, NY

14d•$16 - $20•Onsite

About The Position

The Administrative Assistant performs a variety of administrative tasks in accordance with established procedures and as directed by a supervisor. The position supports effective administrative operations, reinforces positive communication and company values, and may assume administrative authority, responsibility, and accountability for managerial functions. The role is full time, Monday through Friday, with scheduled hours of 8:00 a.m. to 4:30 p.m.; hours may change based on department needs. Employment at Citizen Advocates is at will. Duties and responsibilities may change as needed.

Requirements

High school diploma or GED.
Communication skills.
Writing skills.
Multitasking skills.
Ability to maintain confidentiality.

Nice To Haves

One year of experience with secretarial duties, financial management, and office and staff management is preferred.

Responsibilities

Type letters, reports, meeting minutes, agendas, and other documents; file and distribute correspondence as directed.
Answer telephones, make appointments, run errands, and take and deliver messages as directed.
Follow established safety procedures and precautions when operating equipment.
Prepare outgoing mail for pickup, prepare correspondence for residents and guardians, and sort, distribute, and route mail.
File incident and accident reports according to established policies.
Perform purchasing-related duties as requested.
Maintain files and other records as directed, including employee records.
Schedule and arrange meetings, conferences, and staffing activities.
Compose and prepare routine correspondence for signature.
Manage facility maintenance and equipment as directed.
Ensure facility supplies are ordered and available according to inventory needs.
Maintain confidentiality of pertinent resident, staff, and management information.
Report complaints and grievances to the appropriate individual as necessary.
Release information in accordance with established policies and procedures.
Perform clerical financial duties as directed.
Attend relevant meetings as requested by leadership and take minutes as needed.
Perform other related administrative tasks needed to meet facility needs.