(Hybrid) Administrative Assistant - Honors College

West Virginia University • West Virginia, WV

1d • Hybrid

About The Position

The Honors College at West Virginia University is currently accepting applications for an Administrative Assistant. This position provides administrative support for the Honors College.

Requirements

• Bachelor's degree.
• One (1) year of experience with WVU business systems required.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Nice To Haves

• Master's degree
• Familiarity with WVU, the honors college, and GHA.

Responsibilities

• Manage calendars of the Dean and Assoc. Dean of the Honors College
• Schedule requested meetings
• Manage media room and annex calendars
• Answer phone at front desk if /when students are not available
• Act as designee for student workers and timecards when office admin not available
• Manage travel for the dean and assoc. dean
• Schedule in-house whole team events
• Reconcile expenses for the Honors College
• Coordinate other office responsibilities with the office administrator
• Assist with purchasing and reconciliation
• Assist with events
• Create the Course Offerings document that includes instructor photos/biographies and course names/descriptions
• Create a responsibilities document for the GHA interns
• Secure classrooms for the faculty
• Work with GHA deans to determine which faculty will give evening presentations
• Create faculty shopping lists as faculty requests materials
• Do academy purchasing and reconcile those expenses
• Attend GHA planning meetings
• Organize faculty requested materials
• Execute plan for transporting students between campuses as well as transportation for off-campus trips
• Book off-campus trips
• Revise the GHA student handbook
• Revise medication form if necessary
• Make Qualtrics form to collect student information, insurance card scans, and all necessary waivers and signatures
• Work with deans to modify the course request form
• Communicate with high schools with low participation rates to encourage applications
• Communicate with parents about GHA and how it functions
• Assist with payroll
• Other duties as assigned

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level