Administrative Assistant – Data Entry
About The Position
Access Systems is hiring an onsite Administrative Assistant to support its sales team in Waukee, Iowa. The role focuses on preparing and processing sales contracts and documentation for IT and copier sales, verifying information for accuracy, and coordinating with leasing partners to obtain rates, confirm terms, and secure approvals. The assistant communicates with sales representatives and leasing providers, resolves documentation discrepancies, tracks outstanding materials, and maintains organized records according to established procedures. The position offers up to $21 per hour and a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. Access Systems describes its culture as collaborative, employee-centric, and focused on stability, learning, and career growth. The company offers ongoing training and professional development, company events and volunteer opportunities, and paths for career advancement.
Requirements
- Be detail-oriented and take pride in producing accurate work.
- Enjoy working with numbers, documents, and organized processes.
- Be comfortable using Microsoft Office, especially Word, Excel, and Outlook.
- Manage multiple tasks and meet deadlines without sacrificing accuracy.
- Communicate clearly and professionally with others.
- Be comfortable with repetitive tasks requiring consistency and attention to detail.
- Take initiative when information is missing or needs clarification.
- Be dependable, organized, and willing to learn new systems and processes.
Responsibilities
- Prepare and process sales contracts and documentation for IT and copier sales teams.
- Enter, review, and verify information to ensure contracts are accurate and complete.
- Work with leasing partners to request rates, confirm terms, and obtain approvals.
- Communicate with sales representatives and leasing providers to answer questions and resolve discrepancies.
- Track outstanding documentation and follow up to keep contracts moving through the process.
- Maintain organized records and follow established procedures.
Benefits
- Medical, dental, and vision insurance.
- 401(k) match.
- Paid holidays and paid time off.
- Ongoing training and professional development.
- Company events, team activities, and volunteer opportunities.
- Career advancement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
