Administrative Assistant

J-U-B Engineers, Inc.•Reno, NV

15d•$24 - $26•Onsite

About The Position

J-U-B ENGINEERS, Inc. is hiring an Administrative Assistant for its Reno, Nevada office. The role performs a variety of administrative duties and works closely with the Regional Office Manager, supporting office operations, staff, managers, engineers, and company activities. J-U-B describes its environment as supportive, team-oriented, and focused on helping employees build careers in the communities where they live. The company has more than 20 offices across seven states, offering opportunities to collaborate across offices.

Requirements

High school diploma or equivalent.
Valid driver’s license.
Proficiency with Microsoft Office Suite programs, particularly Word, Excel, and Outlook, and Adobe Acrobat.
Demonstrated attention to detail, self-motivation, and initiative.
Team-oriented focus and interest in contributing to J-U-B’s success.

Nice To Haves

Five years of customer service or professional office experience is preferred.
Basic mathematical skills and understanding of accounting principles, including budgets, accounts payable, and accounts receivable.

Responsibilities

Answer and route office phone calls promptly, accurately, and courteously.
Schedule meetings and office events, order food, and run errands.
Review and distribute mail and ship packages.
Monitor, order, and purchase office supplies as needed.
Make travel arrangements and register staff for training.
Maintain office equipment and supplies and resolve related issues.
Assist with new-employee onboarding, including paperwork and coordination with IT and equipment.
Work with managers, engineers, and staff to understand needs and provide support, including technical document review.
Complete special projects such as compiling, printing, binding, and delivering documents.
Organize and maintain conference rooms and the kitchen.
Manage paper and digital files, including archiving.
Communicate with staff and distribute important information.
Coordinate fleet vehicle maintenance and usage.
Assist with planning and executing office activities.
Partner with the business integration leader to support local community functions and events.
Collaborate with Finance and the Office Manager to develop and maintain budgets for office activities.
Maintain accurate documentation supporting office accounting and financial transactions in accordance with company policies.
Troubleshoot building-related issues and follow up with vendors to resolve them.
Organize and schedule submittal packets and information, and assist with proposal drafts and graphics.
Collaborate with administrative staff across the company.