Administrative Assistant

Confidential • Rancho Santa Margarita, CA

2d • $20 - $21

About The Position

Premier Workspaces is seeking a dynamic Administrative Assistant for its Rancho Santa Margarita location. The role provides a welcoming, professional experience for clients while supporting reception and the smooth operation and appearance of the workspace. The position is full-time, Monday through Friday, from 8:30 a.m. to 5:00 p.m., and is available immediately. Professional attire and a valid driver license are required.

The Administrative Assistant answers and screens calls for multiple companies, supports client requests, and provides a range of office services, including mail and deliveries, photocopying, filing, conference room scheduling, and word processing. Candidates should demonstrate strong customer service, professionalism, attention to detail, communication and organizational skills, and the ability to adapt general directions to varied situations.

The job requires clearance of driving records and a background check, and authorization to work in the United States. Computer knowledge should include Microsoft Office, Yardi, and the Internet. The physical demands include regular walking, sitting, using hands, reaching, talking, and hearing; occasional standing and stooping, kneeling, crouching, or crawling; and occasionally lifting or moving up to 25 pounds. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

Requirements

• Ability to take general directions and apply them to diverse situations.
• Good understanding of business etiquette.
• Manual dexterity.
• Pleasant telephone voice and ability to handle calls professionally, pronouncing clients’ names clearly and concisely.
• Detail-oriented approach.
• Basic Word and Excel skills.
• Professional business appearance, manner, and attitude.
• Cooperative attitude compatible with others.
• Initiative and ingenuity; promptness, reliability, and dependability.
• Communication and organizational skills.
• Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak clearly and effectively before groups of customers or employees.
• Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
• Ability to apply common-sense understanding to written, oral, or diagrammed instructions and solve problems using common-sense decision skills.
• Knowledge of Microsoft Office programs, Yardi, and the Internet.
• Driving records clearance and background check clearance.
• Authorization to work in the United States.
• Valid driver license.
• Professional attire.
• Ability to meet the physical demands described, with reasonable accommodations where applicable.

Responsibilities

• Answer and screen telephone calls for several companies using a multi-line phone system.
• Provide customer service and respond to client requests.
• Distribute mail and process postage and deliveries.
• Photocopy and file documents for clients.
• Schedule conference rooms for clients.
• Provide word processing services for clients.
• Maintain reception and support the smooth operation and appearance of the workspace.
• Follow workplace safety and security procedures and report potentially unsafe conditions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed