Part Time - Klein Life - Administrative Assistant

The Pennsylvania State University•Abington, PA

4d•$20 - $30•Hybrid

About The Position

Penn State Abington is seeking a Klein Life Administrative Assistant to support the smooth operation of its youth programs. This part-time, temporary position involves in-person work and requires both in-office and remote work, as well as weekend availability. The role is scheduled to begin on December 1, 2027, and conclude on June 18, 2027; an extension may be possible if needed. Work is scheduled from 3:30 p.m. to 8:15 p.m. at 10100 Jamison Ave, Philadelphia, PA 19116. The pay range is $20 to $30 per hour, based on experience. The assistant supports program administration, participant records and communications, staff coordination, compliance, and on-site program preparation. The position also helps with recruitment and graduation planning and may serve as the authorized adult when an instructor or teaching assistant cannot attend class.

Requirements

Strong leadership, organizational, and problem-solving skills.
Ability to work effectively with multiple managers.
Proficiency in Microsoft Word.
Ability to work independently, seek guidance when necessary, and consistently meet deadlines.
Submit an online application, resume describing relevant experience, and cover letter.
Obtain a PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check, in addition to applicable background checks.

Nice To Haves

Previous experience in administration, education, recreation, or a related field is preferred.

Responsibilities

Learn and use the Camp Doc youth registration system; prior experience is not required.
Complete Penn State compliance training and help ensure staff comply with applicable requirements; attend virtual compliance meetings when available.
Use Microsoft Word and perform mail merges for youth-related documents.
Print and organize daily program paperwork, assemble binders, and ensure binders are on-site and participant forms are complete and updated.
Provide administrative support and communicate with staff and parents or guardians.
Assist with scheduling, record-keeping, and data entry, including management of participant health forms, waivers, and emergency contacts.
Send welcome emails through Camp Doc with class location and pickup and drop-off information.
Assist with staff management, staff orientation, and keeping staff LRN training certificates on file.
Organize and store program materials, paperwork, and supplies; help organize on-site cabinets and supplies.
Send emails, newsletters, and class updates.
Ensure youth comply with camp policies, safety regulations, and university guidelines.
Serve as the primary point of contact for parents, addressing concerns and inquiries.
Act as the authorized adult if an instructor or teaching assistant cannot attend class.
Assist the program director with planning December and May graduations.
Attend Friday meetings focused on student growth and supporting staff.
Help with recruitment as needed, including on weekends.
Complete other assignments as needed.