Administrative Assistant

NATIONAL YOUTH ADVOCATE PROGRAM•Cleveland, OH

48d•Onsite

About The Position

The Administrative Assistant performs a variety of administrative tasks to promote efficient daily office operations. The role requires strong people-relations skills, knowledge of office systems, and familiarity with agency programs, procedures, and policies. The individual must be well organized and able to interact effectively with agency staff and the public. The position is listed in Cleveland, Ohio, and the posting describes it as part-time in the job details, although the position summary also says “Full-time.” The listed compensation is $20.00 per hour, and the job shift is first shift.

Requirements

High school diploma or GED equivalent.
Previous experience and proficiency using various office machines, including computers.
Basic bookkeeping skills and experience.
Proficiency with Microsoft Office, including Excel and Word.
Proficient use of desktop and laptop computers, smartphones, tablets, printers, fax machines, and photocopiers, as well as word-processing, spreadsheet, and database software.
Capacity to be flexible and responsive to youth served, foster caregivers, system partners, and internal customers.
Ability to remain objective and professional in all areas of job function.
Tolerance and respect for the ideas and actions of others.
Excellent customer service and communication skills.
Enthusiastic self-starter.
Excellent oral and written communication skills.
Strong organizational and administrative skills.
Effective problem-solving and decision-making skills.
Ability to work well independently and as a team member.
Valid driver’s license, reliable personal transportation, and a good driving record.
Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability.

Responsibilities

Arrange annual and regional conferences, training sessions, workshops, and other public relations events as requested.
Enter program information into the computer, maintain databases, and record updates, additions, and deletions.
Provide quarterly and annual reports on children served by the agency.
Coordinate newspaper advertisements for the program, advocates, and agency employees.
Provide training and supervision to area office specialists and other administrative staff as required.
Provide documentation for agency expense payments and maintain a log of agency bills and expenditures if required.
Attend assigned meetings and record and distribute meeting minutes as directed by the Director.
Provide statistical data as required.
Maintain adequate office supplies.
Coordinate office equipment purchases, maintenance, and maintenance contracts.
Provide notary public services for the agency.
Provide general administrative support to the assigned office.
Provide testing and evaluations during recruitment and selection for vacant office specialist positions.