Administrative Assistant - Clinic

Fresenius Medical Care•Elmhurst, IL

1d•$16 - $27

About The Position

The Administrative Assistant performs general office duties involving a variety of basic and routine clerical and secretarial work in a clinical environment. Under direct or close supervision, the role supports office operations and clinical administration, including maintaining records, coordinating patient paperwork and appointments, and assisting with reporting and compliance activities. Additional responsibilities may focus on one or more departments or locations, as described in the applicable addendum.

Requirements

High school diploma required.
Minimum of 6 months of relevant experience without a degree, or 0–6 months of experience with an associate degree or secretarial school.
Good verbal communication skills.
Pleasant telephone manner.

Nice To Haves

Working knowledge of computers, including Microsoft Word, Excel, and PowerPoint.

Responsibilities

Prepare and type routine correspondence, form letters, and reports.
Answer telephone calls and route them to the appropriate person.
Greet visitors and patients, as applicable, and direct them to the appropriate location or person.
Set up and maintain filing systems and basic databases, as applicable.
Complete forms and reports required by company offices, vendors, and agencies.
Record meeting minutes and provide the resulting documents as needed.
Make copies of correspondence and other printed matter as required by the manager.
Prepare purchase orders using the appropriate software application.
Assist with department or facility accounts receivable and accounts payable functions as needed.
Distribute incoming mail.
Maintain calendars and daily schedules.
Schedule appointments and arrange meetings.
Maintain inventory of necessary office forms and supplies.
Assist with basic personnel administrative functions as needed.
Provide backup to other clerical personnel in the office as needed.
Assist in collecting Patient Statistical Profile and Continuous Quality Improvement data.
Assist with month-end reporting requirements.
Assist in auditing records for ongoing compliance with medical records standards.
Maintain accurate records of hospitalization, patient travel, and related information to facilitate coordination of patient scheduling and ancillary testing.
Prepare medical records for faxing or mailing in connection with travel, transplant, disability, and other matters.
Organize patient travel by contacting appropriate parties and providing requested medical records.
Coordinate transient patient paperwork.
Coordinate transfer placements and confirmations with the Clinical Manager.
Confirm admissions paperwork is completed and sent to designated departments, such as billing, by collecting, faxing, and scanning documents.
Assist with medical appointment referrals and scheduling.
Assist with transportation coordination and referrals.
Ensure data entry is completed in Crown Web related to ESRD 2728, ESRD 2746, and PART.
Perform other duties as assigned.