Administrative Assistant

Tegna • Knoxville, TN

21d • Onsite

About The Position

WBIR, TEGNA’s NBC affiliate in Knoxville, Tennessee, is seeking an Administrative Assistant to provide high-level administrative and project management support to the President and General Manager and station leadership team. The role supports employees and departments across a fast-paced media environment, helps ensure smooth daily operations, coordinates projects, and manages communication between departments. It requires discretion and strict confidentiality when handling proprietary company information.

The position provides support to departments including News, Sales, and Technology; helps coordinate employee care initiatives, onboarding, meetings, events, and internal communications; and assists with office administration, travel arrangements, reports, and presentations. The work is normally performed in a typical interior office environment. Travel is rare, at less than 10%.

Requirements

• 3–5 years of experience providing administrative support to a medium-sized organization.
• Knowledge of Microsoft Office, including Word, Excel, and PowerPoint, and the technical aptitude to learn new systems.
• Collaborative communication skills and excellent written and verbal communication.
• Ability to work independently, think critically, make sound decisions, and follow through on projects and tasks with little or no supervision.
• Ability to understand and anticipate the needs of different departments and support each effectively.
• Strong attention to detail and organizational skills, including the ability to track multiple projects and deadlines.
• Ability to prepare presentations and manage presentation logistics.
• A positive, get-it-done approach to the role.

Nice To Haves

• College degree preferred.
• Interest in local news is a plus.

Responsibilities

• Provide confidential administrative support to departments including News, Sales, and Technology.
• Help onboard new employees by preparing I-9 documents and photo ID badges.
• Plan and coordinate meetings, events, and parties, including ordering meals and catering.
• Maintain messaging on station video boards to support staff communication.
• Write and publish the monthly station newsletter, including department updates, birthdays, anniversaries, and upcoming events.
• Collaborate with the News Director, Director of Sales, and Head of Technology to execute internal and external plans.
• Help organize and track station projects, including strategic planning, town halls, and staff events, using office technologies.
• Provide general office support, including copying, faxing, mailing, and filing.
• Order and manage office supplies, badges, and business cards.
• Work cooperatively with vendors and suppliers.
• Arrange employee travel, including flights, cars, and hotels.
• Help the leadership team prepare reports and presentations.
• Manage presentation logistics, including room reservations, audiovisual equipment, and physical handouts.
• Perform other duties and responsibilities as needed.

Benefits

• Two medical plan options for full- and part-time employees through Blue Cross Blue Shield of Texas.
• Dental and eye care coverage.
• Fertility, surrogacy, and adoption assistance.
• Disability insurance and life insurance.
• 401(k) plan with employee contributions and a 100% company match on contributions up to the first 4% of pay; company contributions are 100% vested from day one.
• Nine free virtual physician appointments annually for employees and eligible family members, regardless of medical-plan participation.
• Twelve free annual therapy sessions with a licensed clinician for employees and eligible family members.
• Paid time off (PTO).
• Nine paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed