Administrative Assistant

Levy • Apple Grove, WV

22d • Onsite

About The Position

The Levy Group of Companies is seeking an Administrative Assistant for its Levy West Virginia location in Apple Grove, WV. The role performs advanced administrative functions and frequently requires independent judgment, providing support to the Operations Manager and assisting with accounting, employee administration, customer service, and office coordination.

Requirements

• Ability to lift up to 25 lbs.
• Advanced computer skills, including knowledge of Microsoft Office products.
• Knowledge of basic accounting principles.
• Knowledge of scale operations.
• Ability to communicate effectively in written and verbal formats, individually and in group settings.
• High school diploma or equivalent with specialized computer training.

Nice To Haves

• Some college preferred.

Responsibilities

• Provide administrative support functions for the Operations Manager.
• Develop knowledge of the mill contract.
• Enter employee hours in Oracle Time and Labor (OTL).
• Investigate accounts receivable and accounts payable issues with operations management, corporate staff, and the mill customer.
• Assist with hiring and manage the onboarding process.
• Manage and reconcile petty cash and cash sale deposits.
• Develop and maintain spreadsheets to track various forms of information.
• Coordinate activities of onsite office-services vendors.
• Coordinate activity and assist with employment issues, including payroll and benefits.
• Provide customer service, including sales assistance and problem resolution.
• Act as backup scale clerk.
• Perform other duties as assigned by the supervisor.

Benefits

• Competitive benefits package including medical, dental, prescription, 401(k) with 3% employer contribution, and long- and short-term disability.
• Year-round, non-weather-dependent employment.
• Tuition reimbursement for qualified skilled trade programs.
• Student Loan Repayment Program.
• Employee Referral Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED