Administrative Assistant

ADAMS AND ASSOCIATES INC•Edinburgh, IN

24d•$21 - $21•Onsite

About The Position

The Administrative Assistant provides administrative and technical support to the respective department, coordinates special projects, and supports other departments as required. The role conducts research, prepares statistical reports, responds to information requests, and performs clerical duties including maintaining documentation, handling mail, preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and making travel arrangements as needed. The position tracks and submits Center contract deliverables, requests, reports, and correspondence on time. It drafts, writes, and proofreads communications and supports communication with the Corporate Office, Department of Labor, and outside organizations. The Administrative Assistant maintains Job Corps and company systems and reference libraries, prepares and distributes the Center’s weekly newsletter and meeting minutes, and helps keep the work area organized, clean, safe, and conducive to student and staff success. The role is expected to produce accurate, timely work; maintain attendance, accountability, and productivity; organize assignments to meet deadlines; and maintain the skills needed for the job. The Administrative Assistant models Career Success Standards, treats students respectfully while holding them accountable, supports quality student programs and services, communicates clearly, contributes to group efforts, identifies and follows up on problems, and partners with staff across departments. The position accepts direction from the Center Director, Center Duty Officer, or Shift Manager, including temporary assignments in other departments or positions. Other duties may be assigned.

Requirements

High school diploma or equivalent.
At least three years of secretarial or administrative support experience.
Computer literacy and proficiency in Microsoft Office Suite applications.

Nice To Haves

Degree or certification from an accredited or relevant certified training program or school.

Responsibilities

Provide administrative and technical support to the respective department and assist other departments as required.
Assist with and coordinate special projects.
Conduct research, prepare statistical reports, handle information requests, and perform clerical functions.
Maintain required documentation; sort and distribute mail; prepare correspondence; receive visitors; arrange conference calls; schedule meetings; and make travel arrangements as necessary.
Ensure timely submission, logging, and tracking of Center contract deliverables, requests, reports, and correspondence.
Draft, write, and proofread correspondence and support the quality of internal and external communications with the Corporate Office, Department of Labor, and outside organizations.
Maintain Job Corps and company systems and libraries, which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives, and SOPs.
Ensure the work area is organized, clean, safe, and conducive to student and staff success.
Prepare, coordinate, and distribute the Center’s weekly newsletter; obtain articles and highlights from Center staff.
Prepare and distribute meeting minutes.
Produce thorough, timely, and accurate work; maintain attendance, accountability, and productivity standards; and organize assignments to meet goals and deadlines.
Maintain the job knowledge and skills required to perform responsibilities.
Mentor, monitor, and model Career Success Standards as required by the PRH; show respect and courtesy to students and hold them accountable for their actions and behavior.
Provide quality programs and services for students, help ensure student needs are met, and pursue program and service improvements.
Exchange information clearly and concisely, contribute relevant ideas and knowledge to group efforts, and provide quality and timely information to DOL and the company when requested.
Identify problems, analyze causes, evaluate possible solutions, and follow up to ensure appropriate corrective action.
Partner with staff across departments to support effective student supervision and services.
Accept direction and supervision from the Center Director, Center Duty Officer, or Shift Manager, including temporary assignments to perform responsibilities in other departments or positions.
Perform other duties as assigned.