Administrative Assistant

Jackson National Life Insurance•Nashville, TN

11d

About The Position

The Administrative Assistant provides administrative support for management, including filing, invoice processing, travel arrangements, expense reports, meeting planning, calendar maintenance, and ordering office supplies. The role also prepares reports, presentations, and other materials, and may administer special projects and perform other duties as assigned. The position requires strong communication and interpersonal skills, solid PC skills, attention to detail, and the ability to prioritize and coordinate multiple activities with minimal supervision. The Administrative Assistant must be able to handle sensitive confidential information. A high school diploma or GED and at least three years of related experience are required; an associate's degree is preferred.

Requirements

High school diploma or equivalent (GED) required.
At least 3 years of related experience required.
Solid written and verbal communication skills, including the ability to edit and compose correspondence.
Solid interpersonal skills and the ability to communicate effectively with senior management and peers.
Solid PC skills, including Microsoft Office and other relevant software applications.
Basic knowledge of financial services industry terminology.
Ability to prioritize, coordinate multiple activities, and follow up on projects with minimal supervision.
Ability to handle sensitive confidential information.
Detail-oriented and focused on accuracy.

Nice To Haves

Associate's degree preferred.

Responsibilities

Schedule and maintain calendars of appointments, meetings, and travel itineraries, and coordinate related arrangements.
Create and maintain reports, charts, spreadsheets, documents, and presentations.
Establish, maintain, and update files and records.
Send company-wide announcements and informational emails.
Process financial documents, including department invoices and executive expense reports.
Screen, organize, and prioritize phone calls, visitors, and incoming mail.
Coordinate office moves and new-hire workspaces.
Administer special projects as required.
Order office supplies as needed.
Perform other duties and/or projects as assigned.