Administrative Assistant

Leonardo DRS, Inc.•Eagan, MN

7d•$22 - $31•Onsite

About The Position

Provide administrative support to Leonardo DRS Naval Electronics’ Combat Systems (Undersea) Center of Excellence in Eagan, Minnesota. The role works under normal supervision and handles problems of limited to moderate complexity. It supports the center’s day-to-day operations through calendar and meeting coordination, travel and expense processing, visitor and telephone support, records management, office supply maintenance, and assistance with reports, events, and organizational projects. The position is fully onsite and follows a 9/80 schedule.

Requirements

High school diploma or GED.
Two years of experience in progressively responsible and varied office duties.
Excellent writing and interpersonal communication skills.
Demonstrated ability to exercise independent judgment.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Ability to work as a team player and independently, meet deadlines, and handle a high volume of work.

Responsibilities

Provide administrative support under normal supervision and develop resolutions to problems of limited to moderate complexity.
Manage calendars and coordinate meetings.
Coordinate travel arrangements, process expense reports, and arrange reimbursements.
Assist with planning and implementing conferences and special events, including room reservations, rentals, and catering.
Prepare routine reports with guidance on format and layout, and ensure required individuals receive them.
Create graphs and charts for projects using spreadsheet and graphics software.
Greet visitors and direct them to the appropriate destination.
Maintain the visitor sign-in log, update the visitor board as needed, issue office passes, and update the security system.
Screen and direct telephone calls from employees and external customers.
Answer questions or refer inquiries to the appropriate person and follow up as necessary.
Establish and maintain filing systems for confidential files and records.
Prepare meeting agendas and distribute information as appropriate.
Arrange video teleconferencing meetings.
Distribute inbound and outbound mail and faxes in a timely manner.
Maintain office inventory and supplies.
Contribute to projects and organizational objectives.
Interact effectively at all levels and across diverse cultures.
Perform other duties as required.

Benefits

Comprehensive health insurance, including medical, dental, and vision coverage.
Employer matching 401(k) retirement plan.
Paid time off, including vacation, holidays, and sick leave.
Parental leave benefits and paid parental leave.
Tuition reimbursement.
Professional development support.
Life and disability insurance.
Company contribution to a health savings account.
Telemedicine.
Legal insurance.
Wellness programs focused on physical, emotional, and financial well-being.
Flexible work schedules through the 9/80 program.
Community service hours.
Potential eligibility for annual performance-based bonuses, equity awards, and overtime pay for non-exempt employees as applicable.