Administrative Assistant

Kaw Valley Engineering, Inc.•Lenexa, KS

13d

About The Position

Kaw Valley Engineering, Inc. is seeking an Administrative Assistant to support its office and administrative operations. The role serves as a primary point of contact for clients, contractors, and vendors, answering and routing calls and welcoming walk-in visitors in a fast-paced environment. The position also supports project administration, correspondence, records management, mail and shipping, data entry, and department coordination. Training will be provided for Deltek Vantagepoint project and financial software.

Requirements

High school diploma or general education degree (GED).
Four years of experience in a general office setting.
Ability to read and interpret client correspondence, operating and maintenance instructions, and policy and procedure manuals.
Ability to operate a computer and use Microsoft Word, Microsoft Outlook, and Microsoft Excel.
Valid driver's license.

Nice To Haves

Continuing education in computer software.
Notary Public Certificate (optional).

Responsibilities

Operate the telephone reception system.
Receive walk-in clients.
Prepare project file folders.
Pick up, sort, and distribute company mail.
Prepare outgoing mail and shipping packages.
Prepare formal correspondence, memos, transmittal letters, and facsimile cover sheets as requested.
Distribute incoming faxes, mainly utility locates.
Manage project filing and archiving for all company projects.
Assist with courier services and company errands as needed.
Assist department personnel with project and department administration and coordination as requested.
Perform data entry for the administrative department, which may include using Deltek Vantagepoint Financial Software.
Perform other duties assigned by department managers or the office manager.