Administrative Assistant

Blue Trust•Chandler, AZ

About The Position

Responsible for administrative and office support activities for one or more managers. Responsibilities vary but may include such things as fielding telephone calls, receiving and directing visitors, word processing, data input, information and document management and a variety of other responsibilities as needed.

Requirements

Aptitude for, and enjoyment of, serving others with excellence
Willingness to take direction from others as well as exercise independent judgment
Ability to organize and express thoughts clearly and concisely both verbally and in writing
Adeptness at prioritization and proactive planning with ability to complete multiple time-sensitive tasks, responding to urgent needs
Strong organizational, general office, and administrative skills
Client service and follow-up skills with keen attention to detail
Demonstrated excellent computer literacy/skills and knowledge of specialized office programs, including proficiency within Microsoft Office products, specifically Microsoft Excel and Word
Aptitude and passion for learning new things quickly with a strong work ethic in an ever-changing environment
Capability to excel in a team environment as well as working independently
Personal integrity and ability to discreetly handle confidential data
Basic math competency
Excellent communication, interpersonal, client service, and hospitality skills
Ability to maintain a professional demeanor in a professional service-oriented environment
Comfortable working in a fast-paced environment that requires flexibility and responsiveness

Nice To Haves

Bachelor's degree in a business-related field is preferred
Minimum of two (2) years’ prior experience in an administrative support, customer service, or human resources role in a financial, investment, banking or accounting company strongly preferred

Responsibilities

Greets and directs guests in a warm, welcoming manner.
Coordinates office services (copiers, postage machine, phones, building management, etc.)
Orders and maintains office and kitchen supplies
Performs additional administrative support services such as copying, scanning, typing, etc.
Utilizes personal transportation to run errands (bank and post office runs, etc.).
Answers multiple-line telephone promptly and professionally, routing calls appropriately.
Provides support to the tax administrator as needed.
Manages expense report processing for multiple team members.
Anticipates the needs of other team members and lends support when needed.
Transcribes or composes routine correspondence and emails with speed and accuracy and in keeping with highest business standards
Approaches work, interactions and relationships in a manner consistent with the company’s Core Values
Maintains the highest Compliance standards by adhering to the company’s Human Resources guidelines, Compliance policies, professional designation standards, and our industry’s regulatory standards to mitigate risk to the company.