Administrative Assistant

KEB America•Shakopee, MN

About The Position

The Administrative Assistant performs general administrative tasks and provides support to management and coworkers. The role handles incoming telephone calls, filing, scanning and processing documents in SAP, mail distribution, sales chart updates, office supply orders, travel arrangements, meeting and meal catering, and annual customer price book updates in coordination with the Sales Manager. The position reports directly to the VP of Finance and works in an office environment.

Requirements

High school degree.
Two to three years of equivalent prior administrative experience.
Basic computer skills.
Advanced knowledge of Microsoft Word and Excel.
Basic knowledge of SAP.
Ability to work well under minimal supervision.
Ability to prioritize effectively.
Ability to manage time effectively and meet necessary deadlines.
Proficient English reading and writing skills.
Clear and effective written and verbal communication skills.
Ability to perform accurate work at a rapid and consistent pace.
Ability to work independently and collaboratively with others or as part of a team.
Ability to follow work instructions accurately.
Attention to detail.
Ability to exhibit high personal morale.

Nice To Haves

Two-year administrative or business degree.
Collections or Accounts Receivable experience.

Responsibilities

Provide primary support for all incoming telephone calls.
Perform general filing, including Accounts Receivable and Accounts Payable files.
Scan production orders, delivery notes, and receiving documents into SAP daily.
Process, sort, and distribute incoming and outgoing mail daily.
Update and post the weekly sales chart.
Order office supplies.
Make travel and hotel arrangements for guests.
Set up and organize catering for meetings, client visits, and company-wide meals.
Coordinate the annual customer price book update with the Sales Manager.
Provide administrative support to management.
Assist and provide support to coworkers.
Follow all safety rules and procedures.
Perform other duties as required or assigned.