Administrative Assistant

Ambient Enterprises • Castro Valley, CA

16d • $35 - $38 • Onsite

About The Position

DMG North is seeking a highly organized, proactive, and dependable Administrative Assistant to support the leadership team and oversee day-to-day office operations. The role serves as a central point of coordination, ensuring leaders and employees have the support, resources, and organization needed to work effectively. The ideal candidate enjoys being a go-to person in an office, anticipates needs, manages competing priorities, and takes ownership of administrative and operational responsibilities.

The role will begin in Castro Valley and eventually move to the new Emeryville office in early 2027. It is performed onsite Monday through Friday.

Requirements

• Previous experience in office administration, accounting, or a related field.
• Strong experience coordinating travel arrangements and managing multiple calendars simultaneously.
• Strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills and the ability to interact professionally with executives, employees, customers, vendors, and business partners.
• Proactive, resourceful, and dependable, with the ability to anticipate needs, take initiative, and manage responsibilities independently.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Collaborative, service-oriented team player with a professional and positive attitude.
• Ability to work onsite Monday through Friday.

Nice To Haves

• Experience in the construction industry, including familiarity with invoicing, subcontractor coordination, vendor management, and project documentation.
• Experience with accounting software.
• Bilingual proficiency in English and Spanish.

Responsibilities

• Book travel and plan events for employees and managers.
• Oversee day-to-day office operations and serve as a primary point of contact for general office needs.
• Maintain an organized, professional, and welcoming office environment.
• Manage office supplies, equipment, vendors, and other workplace resources, including inventory and timely replenishment.
• Coordinate office maintenance, service requests, deliveries, and vendor relationships.
• Organize and maintain physical and electronic records, files, documentation, and other administrative materials.
• Receive, review, organize, and route invoices and other documentation for processing.
• Assist with planning and coordinating office meetings, events, team activities, and other company functions.
• Provide general administrative support to employees and leadership as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed