Administrative Assistant
About The Position
Allana Buick & Bers is seeking an Administrative Assistant to provide administrative support to management staff and assist the Forensic team in Palo Alto, California. The role coordinates information and document flow and filing, and requires a proactive, self-motivated, organized candidate who can work independently while understanding the company’s needs and following its policies. The Administrative Assistant helps with presentations, technical reports, files, spreadsheets, email and inbox management, staff schedules, meetings, travel, timesheets, expense reports, budgets, and proposals. The position also involves miscellaneous errands. Allana Buick & Bers is an architectural engineering firm with more than 39 years of experience specializing in building performance. The company states that it offers opportunities for growth, learning, and advancement, along with a comprehensive and competitive employee benefits program.
Requirements
- At least 2 years of applicable work experience in a similar role.
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
- Proficiency managing comprehensive timesheets and scheduling for the office and travel.
- Self-motivated and organized.
- Solid organizational skills, including multitasking and time management.
Nice To Haves
- Experience supporting upper management staff is highly encouraged.
Responsibilities
- Assist with presentations and edit and format technical reports.
- Organize files and track tasks using spreadsheets.
- Read and flag emails and manage inboxes.
- Manage information for internal and external communications, including memos and presentations.
- Help staff arrange daily schedules and set up meetings.
- Book travel and manage airline accounts.
- Coordinate speaking engagements, seminars, conference attendance, and certification maintenance.
- Work with management on timesheet submissions and review phone logs.
- Complete expense reports.
- Assist with budgets and proposals.
- Run miscellaneous errands.
Benefits
- The company describes its employee benefits program as comprehensive and competitive.
- Opportunities for growth, learning, and advancement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
