Administrative Assistant

HUB International • Fresno, CA

24d • $18 - $22

About The Position

The Administrative Assistant provides essential administrative support to the region and assists with special projects to ensure efficient day-to-day office operations. The role performs a variety of clerical and administrative tasks and provides backup support across administrative functions as needed. The position is suited to a self-motivated individual interested in building a successful career.

Requirements

• Ability to communicate effectively and professionally, orally and in writing, with internal and external customers.
• Ability to present information effectively and respond to questions from groups of managers, clients, customers, and the general public.
• Confidence and demeanor to interact effectively with all levels of the organization.
• Ability to gather pertinent information and facts efficiently, analyze them, and solve problems in a timely and thorough manner.
• Ability to prioritize and organize multiple tasks and responsibilities to complete assignments on time and accurately.
• Ability to respond to customer needs.
• Proficiency with Microsoft Office Suite and Outlook.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Knowledge of administrative and office procedures and systems, including word processing, managing files and records, designing forms, and workplace terminology.

Nice To Haves

• Desire to learn and grow within the insurance industry.

Responsibilities

• Provide administrative support, including printing, filing, photocopying, and data entry.
• Code and file value-add and vendor payables.
• Order, receive, and maintain office supplies, ensuring supplies are available when needed.
• Operate office equipment, copiers, and phone systems, and arrange repairs when needed.
• Greet visitors and callers, handle inquiries, and direct them to appropriate people.
• Provide backup reception support, including answering phones.
• Enter data and prepare reports as assigned.
• Open, read, route, and distribute incoming mail, including scanning and coding or indexing when necessary.
• Process outgoing mail as needed.
• Maintain conference rooms and common areas, including resetting rooms after meetings.
• Assist with coordinating and ordering food for in-office meetings and events.
• Perform other duties and projects as assigned.

Benefits

• Structured training, licensing support, and ongoing development opportunities.
• Competitive pay.
• Comprehensive health benefits.
• Retirement savings matching.
• Company-paid life and disability plans.
• Generous paid time off.
• Paid parental leave.
• A wellbeing program.
• A collaborative culture with community impact through HUB Gives and opportunities for career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed