Admin Assistant

Bengal Transportation Services•Geismar, LA

9h•Onsite

About The Position

The Administrative Assistant – Safety provides direct administrative support to the Director of Safety and the Safety Department to help ensure efficient daily operations, accurate documentation, and timely communication. This position plays a key role in supporting departmental workflow through data entry, document management, phone coverage, travel coordination, equipment tracking, correspondence, and general office support. The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or GED required.
Previous administrative, clerical, receptionist, or office support experience preferred.
Strong data entry skills and attention to detail.
Professional written and verbal communication skills.
Strong organizational and time management skills with the ability to manage multiple tasks and deadlines.
Proficiency with Microsoft Office and general office systems; ability to learn department-specific software quickly.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong interpersonal skills and a customer-service-oriented approach when interacting with employees, vendors, and outside contacts.
Valid driver's license required.

Nice To Haves

Experience supporting a safety, transportation, industrial, construction, or operations team.
Experience with document control, invoice support, shared mailboxes, or equipment tracking.
Experience supporting a manager or director with administrative coordination, communication, and records management.

Responsibilities

Provide direct administrative support to the Director of Safety and assist with daily departmental needs.
Enter, update, and maintain department records, logs, forms, and other data with a high level of accuracy.
Answer and route incoming internal and external phone calls in a professional and timely manner.
Scan, file, organize, and distribute documents to the appropriate personnel and systems.
Assist with equipment tracking and processing vouchers and related support documentation.
Arrange hotel accommodations for out-of-town jobs as needed.
Prepare correspondence, reports, forms, and written responses to routine inquiries.
Handle requests for information and route items to the appropriate department contact.
Support department communications, shared mailboxes, and document flow as assigned.
Maintain organized electronic and physical filing systems for the Safety Department.
Assist with invoice support, indexing, and other administrative processing tasks within department systems as needed.
Perform other administrative duties as assigned in support of the Director of Safety and the Safety team.