Admin Assistant

Cincinnati Children's

22h•Onsite

About The Position

At Cincinnati Children’s, the goal is to make children’s health better through a holistic team approach in patient care and scientific advancement. The organization strives for continuous improvement, finding inspiration in its shared purpose. Cincinnati Children's is recognized by U.S. News & World Report as a top 10 best Children's Hospital for over 15 years, consistently among the top 3 for National Institutes of Health (NIH) Funding, and recognized as one of America’s Best Large Employers (2025) and Best Employers for New Grads (2025). It is also noted as one of America’s Most Innovative Companies by Fortune, consistently certified as a great place to work, and a Leading Disability Employer. The organization is Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC). Cincinnati Children’s embraces innovation, including the responsible use of artificial intelligence, to empower teams for smarter work and better care, fostering new ideas and stronger outcomes. The organization is an Equal Opportunity Employer committed to dignity and respect for all employees, patients, and families, providing consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status. A comprehensive job description is available upon request.

Requirements

High school diploma or equivalent
2+ years of work experience in a related job discipline.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments.
Independently resolve scheduling conflicts anticipating scheduling problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches utilizing electronic resources.
Act as liaison for coordination of physical moves.
Work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Researches information following well-defined paths and responds to a multitude of requests.
Functions as a resource on department policy and processes.
Works effectively with other departments, external agencies, and vendors.
Troubleshoots in response to problems and poses solutions.
Use software applications to create and edit workbooks, documents, and presentations.
Understand the functions of software used in the department and uses this knowledge to organize information.
Produce queries from databases and reviews data to look for variances.
Produce well-written notes, documents, or communications.
Transcribe medical dictation.
Take meeting minutes and format for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews.
Provide manuscript and reference support.
Effectively demonstrates skills related to the completion and processing of forms, documents, and reports.
Collects and electronically submits payroll information for department.
Acts as a liaison with payroll.
Compiles information and performs data entry for departmental budget information/expense tracking.
Assists with completion of HR forms.
Assists with account reconciliation.
Validates accuracy of information submitted and resolves discrepancies.
Acts as a liaison with Human Resources Management Services to facilitate personnel processes.
Work typically has department wide impact and involves coordination with internal and external constituents.