Admin Assistant

Total Productive Staffing • Guntersville, AL

1d • $11 • Onsite

About The Position

This temporary position focuses on providing comprehensive office support. Responsibilities include managing phone calls, directing inquiries, greeting visitors, and handling all incoming and outgoing mail. The role also involves calendar management, such as scheduling appointments, coordinating meetings, booking conference rooms, and maintaining team calendars. Document preparation is a key aspect, requiring the drafting, editing, and formatting of various documents including memos, reports, emails, and presentations. The Admin Assistant will be responsible for record keeping, maintaining both physical and electronic filing systems to ensure data integrity and confidentiality. Furthermore, the role includes managing logistics and supplies, which involves ordering office supplies, maintaining inventory, and coordinating with vendors or maintenance personnel. Basic financial tasks, such as assisting with invoicing, expense reports, and fundamental bookkeeping, are also part of the job.

Responsibilities

• Answering phone calls, directing inquiries, greeting visitors, and handling incoming/outgoing mail.
• Scheduling appointments, coordinating meetings, booking conference rooms, and managing team calendars.
• Drafting, editing, and formatting documents, including memos, reports, emails, and presentations.
• Maintaining physical and electronic filing systems, ensuring data integrity and confidentiality.
• Ordering office supplies, maintaining inventory, and coordinating with vendors or maintenance.
• Assisting with invoicing, expense reports, and basic bookkeeping tasks.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed