Admin Assistant

Cincinnati Children's

20h•Onsite

About The Position

At Cincinnati Children’s, the primary goal is to improve children’s health through a holistic team approach, both in patient care and in advancing science and discovery. The organization encourages continuous improvement and finds inspiration in its shared purpose. Cincinnati Children's is recognized as a top 10 Children's Hospital by U.S. News & World Report, consistently ranks among the top 3 for National Institutes of Health (NIH) Funding, and has been named one of America’s Best Large Employers (2025) and America’s Best Employers for New Grads (2025). It is also recognized as one of America’s Most Innovative Companies by Fortune, consistently certified as a great place to work, and a Leading Disability Employer. The organization is Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC). Cincinnati Children’s embraces innovation, including the responsible use of artificial intelligence, to empower teams for smarter work and better care, fostering new ideas, improved outcomes, and a stronger future. The organization is an Equal Opportunity Employer committed to dignity and respect for all employees, patients, and families, providing reasonable accommodations to qualified individuals with disabilities.

Requirements

High school diploma or equivalent
2+ years of work experience in a related job discipline

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments.
Independently resolve scheduling conflicts anticipating scheduling problems.
Coordinate conference calls, teleconferences, and video conferencing.
Perform advanced library searches utilizing electronic resources.
Act as liaison for coordination of physical moves.
Work with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Researches information following well-defined paths and responds to a multitude of requests.
Functions as a resource on department policy and processes.
Works effectively with other departments, external agencies, and vendors.
Troubleshoots in response to problems and poses solutions.
Use software applications to create and edit workbooks, documents, and presentations.
Understand the functions of software used in the department and uses this knowledge to organize information.
Produce queries from databases and reviews data to look for variances.
Produce well-written notes, documents, or communications.
Transcribe medical dictation.
Take meeting minutes and format for final review.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews.
Provide manuscript and reference support.
Effectively demonstrates skills related to the completion and processing of forms, documents, and reports.
Collects and electronically submits payroll information for department.
Acts as a liaison with payroll.
Compiles information and performs data entry for departmental budget information/expense tracking.
Assists with completion of HR forms.
Assists with account reconciliation.
Validates accuracy of information submitted and resolves discrepancies.
Acts as a liaison with Human Resources Management Services to facilitate personnel processes.