Administrative Assistant/Receptionist

Aston Carter • Paterson, NJ

4d • $18 - $21 • Onsite

About The Position

The Administrative Assistant provides general administrative and clerical support to the office, helping ensure smooth daily operations. Duties include managing phone calls and routine inquiries, maintaining records and filing systems, preparing and organizing documents, supporting basic spreadsheets and document updates, coordinating appointments, entering business information, and assisting employees with routine administrative requests. The role requires handling sensitive information professionally and confidentially and completing other office support tasks as assigned.

This is a contract-to-hire position based fully onsite in Paterson, New Jersey. The work environment is described as supportive and uses standard office equipment and software. Professional attire is required.

Requirements

• High school diploma or equivalent.
• Basic proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
• Comfort with data entry and learning new computer systems.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Professional and courteous communication by phone and email.
• Dependability and ability to manage multiple tasks throughout the day.

Nice To Haves

• Previous administrative, office, receptionist, or customer service experience.
• Willingness to learn and assist in different areas of the office as needed.

Responsibilities

• Provide general administrative and clerical support to the office.
• Answer and direct incoming phone calls.
• Monitor and respond to routine emails and inquiries.
• Perform data entry and maintain accurate electronic and physical records.
• Prepare, organize, scan, copy, and file documents.
• Assist with creating and updating basic spreadsheets and documents.
• Maintain organized electronic and paper filing systems.
• Schedule appointments and assist with calendar coordination as needed.
• Enter and update customer, project, and other business information.
• Assist employees with routine administrative requests.
• Help keep office information and paperwork organized and up to date.
• Handle sensitive information in a professional and confidential manner.
• Complete additional administrative and office support tasks as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan with pre-tax and Roth post-tax contributions
• Voluntary life and AD&D insurance for the employee and dependents
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time off/leave, including PTO, vacation, or sick leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED