CDSS Administrative Assistant

Education & Training Resources LLC•Montgomery, AL

7h•Onsite

About The Position

Performs complex administrative duties and provides comprehensive administrative support to a department head and/or manager, ensuring the efficient operation of departmental functions.

Requirements

Ability to generate standard business letters, forms, contracts, proposals, presentations, etc.
Strong understanding of and ability to use internet search engines
Excellent interpersonal skills and communication skills both verbal and written
Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
Ability to handle multiple tasks
Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
Ability to operate office equipment
High School Diploma or equivalent.
Three years work-related experience.
Must possess a valid Driver’s License with an acceptable driving record.

Responsibilities

Types and prepares business correspondence, memorandums, reports, charts, and other documents using a personal computer.
Composes and prepares routine correspondence for review and signature.
Establishes, maintains, and safeguards confidential files, records, and documentation.
Proofreads documents and corrects grammatical, punctuation, spelling, and formatting errors.
Maintains calendars, schedules appointments, processes incoming and outgoing mail and faxes, and follows up on action items and deadlines.
Attends departmental meetings; records, prepares, and distributes meeting minutes as required.
Assists with the orientation of new personnel regarding Job Corps and Center policies and procedures.
Answers and screens telephone calls and directs inquiries to the appropriate individual or department.
Orders, maintains, and inventories office supplies and equipment to ensure efficient departmental operations.
Operates office equipment and provides instruction to staff on the proper use of office machines as needed.
Assists the Center in achieving OMS goals and objectives while ensuring strict adherence to the Zero Tolerance Policy.
Promotes a positive work environment by demonstrating Career Success Standards, professionalism, and the Center's core values.