Administrative Assistant - Developmental Services

Bay Cove Human Services•Boston, MA

2d•Hybrid

About The Position

The Administrative Assistant provides a range of administrative support to Developmental Services and serves as a liaison between the Accounts Receivable Central Billing Department and Developmental Services. The role contributes to Bay Cove Human Services’ mission by promoting effectiveness and maximizing efficiency. This is a non-exempt position with no supervisory responsibilities. The Administrative Assistant is expected to work onsite at 66 Canal Street, Boston, Massachusetts, during regular business hours Monday through Thursday, with remote work permitted on Fridays. Changes to this schedule are at the discretion of the Operations Director and/or the Vice President of Developmental Services. The position may evolve, and management may assign additional or different duties.

Requirements

Proficiency in word processing and spreadsheet preparation.
Professional writing, organizational, and interpersonal skills.
Valid driver’s license.
Use of a personal cell phone and vehicle.
Must be authorized to work in the United States; Bay Cove Human Services does not offer visa sponsorship.

Responsibilities

Manage office cleanliness and organization, and order supplies.
Handle administrative tasks for meetings, including setup, preparation, taking minutes, and distributing them.
Perform data entry, dissemination, and scheduling, including work involving HCSIS.
Assist with quality management functions.
Assist with credit card reconciliation, check requests, and other financial tasks.
Provide varied administrative support, including copying, typing, and filing.
Manage mail sent to and from the central building and programs.
Assist with intake coordination and communication with families, guardians, the benefits manager, the housing department, and others.
Complete short- and long-term special projects as needed.
Perform other duties as assigned.
Work collaboratively and compassionately with stakeholders and partners while supporting Bay Cove’s mission and values.