Administrative Assistant - Developmental Services

Bay Cove Human Services, Inc.•Boston, MA

3d•Hybrid

About The Position

Bay Cove Human Services is a mission-driven organization that partners with people to overcome challenges and realize personal potential, providing individualized and compassionate services at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts. The Administrative Assistant provides administrative support to Developmental Services and serves as a liaison between Accounts Receivable Central Billing and Developmental Services. The role contributes to organizational effectiveness and efficiency. This is a non-exempt position with no supervisory responsibilities. The position is expected to work onsite at 66 Canal Street, Boston, Monday through Thursday during regular business hours, with remote work permitted on Fridays. Changes to this schedule are at the discretion of the Operations Director and/or Vice President of Developmental Services. The role calls for a flexible and responsible work style, integrity, respect for individual dignity, job knowledge and pride, advocacy, inclusion, and collaborative and compassionate work with stakeholders and partners. Bay Cove Human Services is an equal opportunity employer. Candidates must be authorized to work in the United States; visa sponsorship is not offered. The pay rate is $23.97 per hour.

Requirements

Proficiency in word processing and spreadsheet preparation.
Professional writing, organizational, and interpersonal skills.
Valid driver's license.
Use of a personal cell phone and vehicle.

Responsibilities

Manage the office, including cleanliness, organization, and ordering supplies.
Complete administrative tasks for meeting setup and preparation, and take and distribute meeting minutes.
Perform data entry, information dissemination, and scheduling, including tasks involving HCSIS.
Assist with quality management functions.
Assist with credit card reconciliation, check requests, and other financial tasks.
Complete varied administrative support tasks, including copying, typing, and filing.
Manage mail coming into and going out of the central building to programs.
Assist with intake coordination and communication with families, guardians, benefits managers, the housing department, and others.
Complete short- and long-term special projects as needed.
Perform other duties as assigned.