Administrative Assistant Womens Services

HCA Healthcare•Richmond, VA

About The Position

The Administrative Assistant for Women’s Services supports the Senior Executive Assistant and assists patients, visitors, hospital departments, co-workers, and physicians as needed. The role requires courteous, compassionate, respectful service and communication with hospital staff, administrative teams, directors, and physicians. The assistant prepares correspondence and documents, takes minutes at assigned meetings, organizes work, arranges meetings and functions, and supports on-site meeting activities for HCA committees and groups. The role also maintains departmental records, files, and charts in accordance with regulatory standards and hospital policy; collects and audits statistical data and prepares requested reports; and manages calendars, appointments, and travel arrangements for the Chief Operating Officer and other senior executives.

Requirements

Previous experience as a secretary.
Computer and word-processing skills.

Nice To Haves

Medical secretary experience with computer skills.
Graduation from a secretarial school, with medical terminology and computer coursework.

Responsibilities

Assist the Senior Executive Assistant, patients, visitors, other departments, co-workers, and physicians as necessary.
Provide courteous, compassionate, respectful customer service and communicate with hospital staff, administrative staff, directors, and physicians.
Prepare correspondence and documents and take minutes at assigned meetings.
Organize work to complete duties effectively and efficiently.
Organize and set up meetings and other functions; assist HCA committees and groups with on-site meeting functions as needed.
Maintain departmental records, files, and charts in accordance with regulatory standards and hospital policy.
Collect and audit statistical data daily or monthly for designated areas and provide reports as requested.
Maintain calendars, set appointments, and coordinate travel arrangements for the Chief Operating Officer and other senior executives.

Benefits

Medical, prescription drug, dental, vision, behavioral health, and telemedicine coverage.
Wellbeing support, including free counseling and referral services.
Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
401(k) plan with a 100% match on 3% to 9% of pay, based on years of service.
Employee Stock Purchase Plan.
Flexible spending accounts.
Preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
Fertility and family-building benefits and adoption assistance.
Life insurance and supplemental health protection plans.
Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.