Surgical Services Administrative Assistant

Baptist Health•Homewood, AL

About The Position

Baptist Health Brookwood Hospital is hiring a full-time Administrative Assistant for its Surgical Services unit. The position works Monday through Friday, 8:00 a.m. to 5:00 p.m., and performs advanced, diversified, and confidential secretarial and administrative duties for the Director. The role requires broad experience and skilled knowledge of organizational policies and practices. Baptist Health Brookwood Hospital is a 595-bed comprehensive healthcare facility serving the Homewood community and beyond. It provides a wide range of medical services and specialized care, including stroke care, cardiovascular services, rehabilitation, bariatrics, surgical care, and psychiatry. The hospital is accredited by The Joint Commission and holds Primary Stroke Center certification.

Requirements

High school graduate or equivalent.
Four years of clerical or secretarial experience.

Responsibilities

Answer phone calls, route callers, take messages, and resolve routine and some complex inquiries.
Screen calls and visitors.
Operate copy and fax machines.
Distribute incoming mail.
Order supplies.
Establish and maintain files and records on an ongoing basis.
Conduct research and data collection, and perform some analysis of information.
Schedule and maintain a calendar of appointments.
Organize meetings, distribute materials, arrange refreshments, transcribe minutes, and make travel arrangements when necessary.
Work independently on special projects.
Compose and type routine and non-routine correspondence, reports, special projects, technical papers, and other materials.
Create, prepare, and coordinate presentations, including charts and graphs.
Create and maintain databases and spreadsheets.
Assist in preparing and/or monitoring the budget.
Perform routine problem solving.
Handle sensitive employee information and confidential organizational information.
Interact professionally with all levels of management.
Provide significant employee contact and customer service.
May provide work direction to other clerical personnel within the department.
Maintain reasonably regular and punctual attendance consistent with applicable policies and standards.
Comply with all Orlando Health policies and procedures.

Benefits

Medical, dental, and vision coverage.
403(b) retirement savings plan.
Health Savings Account (HSA).
Flexible Spending Account (FSA).
Paid time off, up to five weeks to start.
Life insurance.
Extended Leave Plan (ELP).
Family Care for childcare, elder care, and pet care.
Paid parental leave.
Pet insurance.
Car insurance.
Educational benefits, including tuition reimbursement and monthly payments to help pay down graduated school debt.
Benefits start on day one.