Administrative Assistant

Bass Cat & Yar Craft Boats•Midway, AR

8d•Onsite

About The Position

The Administrative Assistant will provide administrative support to ensure the efficient operation of the office and directly support the functions of other departments. This role supports managers and employees through a variety of tasks related to organization and communication. The position is responsible for handling confidential and time-sensitive material. The ability to effectively communicate via phone and email ensures that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. The role also involves answering non-routine correspondence and assembling highly confidential and sensitive information. The Administrative Assistant will deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. This role relies on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected.

Requirements

Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Proven experience as an administrative assistant or office administrative assistant.
At least 3 years of experience in the field or in a related area.
High School degree

Nice To Haves

Bookkeeping and/or accounting experience preferred.
additional qualification as an Administrative Assistant will be a plus

Responsibilities

Answer and direct phone calls
Greet and assist visitors to the office
Act as the point of contact for internal and external clients
Liaise with other office personnel to handle requests and queries from senior managers
Provide information by answering questions and requests
Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department.
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Research and creates presentations
Plan meetings and take detailed minutes
Take dictation
Book travel arrangements
Bookkeeping support which may include matching documents, reconciling subledgers to supporting documents, reconciling expense reports, and other accounting related duties.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Receive, sort, and distribute the mail
Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating employee events/activities, disseminating information, coordinating direct mailings, creating brochures, etc.
Handle multiple projects
Responsible for all other tasks/duties as assigned or necessary to successfully meet the goals and mission of the organization.