Administrative Assistant

Bass Cat & Yar Craft Boats•Midway, AR

75d

About The Position

The Administrative Assistant provides administrative support to ensure efficient office operations and supports the functions of other departments. The role assists managers and employees with organizational and communication tasks, handles confidential and time-sensitive material, responds to routine and non-routine correspondence, and interacts with external callers, visitors, and internal contacts at all levels. The position requires sound judgment, accuracy, timely delivery of high-quality work, and the ability to work independently and with a team.

Requirements

Proven experience as an administrative assistant or office administrative assistant.
At least 3 years of experience in the field or a related area.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, such as printers and fax machines.
Proficiency in MS Office, particularly MS Excel and MS PowerPoint.
Excellent time-management skills and ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills and ability to multitask.
High school degree.

Nice To Haves

Bookkeeping and/or accounting experience.
Additional qualification as an Administrative Assistant.

Responsibilities

Answer and direct phone calls; greet and assist office visitors.
Serve as the point of contact for internal and external clients and respond to questions and requests.
Liaise with office personnel to address requests and queries from senior managers.
Schedule and organize meetings, travel, conferences, and department activities.
Maintain contact lists and produce and distribute correspondence, memos, letters, faxes, and forms.
Assist with regularly scheduled reports; research and create presentations; plan meetings and take detailed minutes; and take dictation.
Book travel arrangements.
Provide bookkeeping support, potentially including matching documents, reconciling subledgers to supporting documents, reconciling expense reports, and other accounting-related duties.
Maintain office equipment by completing preventive maintenance requirements, arranging repairs, maintaining equipment inventories, and evaluating equipment and techniques.
Maintain office supply inventory, anticipate needs, place and expedite orders, and verify receipt of supplies.
Perform administrative tasks such as filing, typing, copying, binding, and scanning; maintain computer and manual filing systems; and receive, sort, and distribute mail.
Handle sensitive information confidentially.
Work independently and as part of a team on special and ongoing projects; manage special projects that may include coordinating employee events, disseminating information, coordinating direct mailings, and creating brochures.
Handle multiple projects and perform other assigned or necessary duties to support organizational goals and mission.
Contribute to team efforts by completing related tasks as needed.