Administrative Assistant

TAP Engineering • Catonsville, MD

15d • $60,000 - $75,000 • Onsite

About The Position

TAP Engineering is seeking an Administrative Assistant to provide onsite support to a small team of senior government executives within a research and engineering organization driving innovation in advanced computing. The role supports a variety of research projects and encompasses administrative, security, facility, scheduling, travel, records, and property-management duties.

Requirements

• Active TS/SCI clearance with appropriate polygraph.
• At least 5 years of relevant experience.
• Excellent writing and communication skills.
• Extensive Microsoft Office experience.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Provide front desk support by greeting and checking in visitors, answering phones, and redirecting calls.
• Manage security and maintain control of the visitor log.
• Process clearance information and serve as the alternate point of contact for security.
• Prepare facility planning reports.
• Support new-hire onboarding.
• Manage the time accounting system.
• Coordinate schedules, meetings, and facility tours; maintain executive calendars in Outlook, schedule meetings, reserve conference rooms, and set up VTC.
• Arrange travel and support travel expense tracking.
• Prepare and update facility procedures.
• Perform records management.
• Support property and asset tracking, labeling, and audits.
• Plan and schedule facility maintenance and improvement activities.
• Prepare special reports, summaries, meeting minutes, and other documents.
• Write and communicate within and across teams.

Benefits

• 15–25 days of paid time off annually based on tenure, plus 11 paid holidays.
• Up to 15% employer contribution to a 401(k) through match and profit sharing.
• Free medical insurance for employees, with optional dependent buy-up plans.
• Employer-paid dental and vision plans, with optional enhancements.
• Employer-paid life insurance, AD&D, short-term disability, and long-term disability.
• Healthcare and dependent care flexible spending accounts.
• Tuition reimbursement of up to $36,000 per year for approved coursework.
• Employee Assistance Program, wellness incentives, discount programs, virtual care, prescription savings, and travel support.
• Merit increases, performance bonuses, and referral bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed