Administrative Assistant

Jackson•Nashville, TN

12d

About The Position

The Administrative Assistant provides administrative support for management, including filing, invoice processing, travel arrangements, expense reports, meeting planning, calendar maintenance, and ordering office supplies. The role also prepares reports, presentations, and other materials.

Requirements

High school diploma or equivalent (GED) required.
At least 3 years of related experience required.
Solid written and verbal communication skills, including the ability to edit and compose correspondence.
Solid interpersonal skills and the ability to communicate effectively with senior management and peers.
Solid PC skills, including MS Office and other relevant software applications.
Basic knowledge of financial services industry terminology.
Ability to prioritize, coordinate multiple activities, and follow up on projects with minimal supervision.
Ability to handle sensitive, confidential information.
Detail-oriented and focused on accuracy.

Nice To Haves

Associate's degree preferred.

Responsibilities

Schedule and maintain calendars of appointments, meetings, and travel itineraries, and coordinate related arrangements.
Create and maintain reports, charts, spreadsheets, documents, and presentations as part of administrative support.
Establish, maintain, and update files and records.
Send company-wide announcements and informational emails.
Process financial documents, including department invoices and executive expense reports.
Screen, organize, and prioritize phone calls, visitors, and incoming mail.
Coordinate office moves and new-hire workspaces.
Administer special projects as required.
Order office supplies as needed.
Perform other duties and projects as assigned.